MB651 Sumpner Lecture Theatre; previously known as the Warwick Lecture Theatre.

Autumn 2017 digital refurb: Dual 65″ and 55″ side LCD repeater screens. Please contact AV-Support if out of term-time.

Dimmable lighting, blinds, and air conditioning override controls are located on cupboard by the west door. Separate board light switches are located by both doors but tend to wash out the projected image.

Front row DDA desk. Hearing loop mics in ceiling.

The following instructions are automatically generated, based on the list of equipment in the room

As such, we've kept them simple to account for any variations between rooms. For help on specifics, contact AV Support - details are at the bottom of the page.

If you're in one of the learning spaces, contact AV Support by pressing the AVSupp button on the phone

Control Panel

Button or touch controls for the audio/visual and projection equipment in the room.

Control systems are designed to be left powered up, please leave them powered up so they can be used to turn the equipment on/off.

getresourceSave power

Please switch off projectors, computers and lights when when not in use. Find out more about Aston University’s energy awareness on the website.

Did you know that the lamps are not only expensive, but contain hazardous Mercury?

Crestron touch panel

TSW panel Start page

Tap the touch screen to display/select buttons for the equipment.

To switch off, tap Off or Exit/Shutdown, and then confirm with Shutdown Now.

Newer lecture ‘Digital‘ theatres have audio ‘send’ and multiple projectors and lectern monitor selectable for each input source, and separate mic(red \ ) and speaker(white \ ) mutes.

Some also have sub-menu/s for additional facilities like Camera, Lighting and Blinds controls.

Computer

Tips

  • We recommend that the projector is switched on after you login to the PC.
  • Drag/copy presentation documents from your USB stick onto the desktop.
  • Any change/s and added files are auto-deleted on Restart.
  • Choose VLC Media Player for DVD playback with sound.

Aston Teaching PC

The 2017/18 ‘pool room’ teaching PC is now Windows10 and includes Office Professional 2016 including PowerPoint, Excel, and Word.
Also included are the Panopto recorder, Skype, and a selection of web browsers/important teaching links. Shared/network drives are dependant on your Aston login. The IT Services website has the full list of installed software.

If your login or the network fails .\teach username & teach password will allow you to present locally (e.g. USB drive), but without any network or internet access.

The PC will shut down after an hour of inactivity

This will remove any changes you have made, any work you have open will be lost, and any files on the desktop will be deleted. Unfinished Panopto uploads will also be suspended until Panopto is re-connected in that room.

Bear this in mind if, for example, you are running an event and want to get the PC set up early or you are breaking for lunch.

The computer is set up to record to Aston Replay and upload to Blackboard, and there are usually 4 spare USBs on the main PC monitor.

We recommend that the projector is switched ON after you login to the PC. If you don’t need the computer to be displayed on the screen, you can use it without the projector on. Computer audio requires the projector to be ON, and all control panel, computer and application volumes should be up (not muted).

Crestron/Kramer Wireless Presentation

Crestron AirMedia

Wireless presentation that uses WiFi to present photos, PDF, and Microsoft Office presentations, documents and spreadsheets on the room display/s from your wireless devices.

  • AirMEDIA: iOS/Android device and/or your Windows/OS X laptops.
  • VIA: iOS/Android device and/or your Windows/OS X laptops

When AirMEDIA or VIA ConnectPro is selected, it displays the Room address and a unique [code] to present the content on the screen/s. You can have up to four WiFi devices concurrently displayed in each corner of the picture.

New rooms that use:

You can book a mobile AirMedia for most rooms with wifi (and a demonstration) from AV-Support provided there is enough notice to setup and to configure it.

Laptop (HDMI)

HDMI connector

A flying HDMI cable (including audio) is usually* connected to the lectern faceplate.

Note All post-2014 refurbished rooms now support HDMI(digital) inputs, namely: G11(Byng Kendrick LT), Great HallMB220, MB253, MB304MB486, MB504MB518MB603, MB651(Sumpner LT), MB653(Wright LT), MB657(Proj.Room), MB708b, NW104b, NW805, NW807NX02Adrian Cadbury and Susan Cadbury LTs, and VS110, VS112.

Some laptops and tablets may require a special HDMI adapter.

*except G11, NW104b and newest meeting rooms MB125a, MB214k, MB435/7, MB502, ABS6.4/5

Laptop (VGA)

VGA with integrated audio cable

A flying VGA cable (with integrated audio jack connection) is usually connected to the lectern faceplate.

The laptop audio jack can also be used for iPod playback when laptop is selected.

Note Some laptops and tablets require a special adapter from the laptop to the VGA connection.

Microphones

Perform a variety of tasks in the rooms, depending on the type of room and microphone.

They can be used to feed audio to the induction loop, make sure people at the back of the room can hear the speaker clearly (voice enhancement), or be recorded in Aston Replay.

Lectern mic

Lectern Mic

To switch on/off, push the button at the base of the flexible gooseneck.

Beyer lectern mic
Beyer lectern mic

The LED will be lit when the microphone is on, and the level is preset.

There is no switch or LED on the Beyer flat models.

Revolabs

Revolabs lapel mics

Rechargeable microphone/s which automatically unmute/mute when removed from/replaced in the charger. There are a maximum of two channels per room.

Please replace the microphones on the charger when they are not in use, and check the LED.

The LED on the microphone will turn RED to show they are charging, and GREEN when fully charged.

Sennheiser/Sabine radio mic

Sabine radio mics
Sabine radio mics – Lapel & Handheld

Total of two receiver channels in Sumpner LT, eight in the Great Hall, and a single channel in SW309.

Lapel*

(One in Sumpner and SW309, six in Gt. Hall)
The on/off button is inside Sennheiser or at the top of the Sabine belt pack. There is a battery level indicator on the LCD screen, if the battery level is low, please call AV Support.

Handheld*

The on/off button is on bottom of Sennheiser. There is a battery level indicator on the LCD screen, if the battery level is low, call AV Support. The batteries are not rechargeable.

*Please book from AV-Support if out of term-time or teaching hours, or if extra mic required.

Voice Enhancement

Generic Voice Enhancement

Uses a clip on or handheld microphone to ensure equal distribution of the presenter’s voice across the whole space.

The presenter should not be aware of any amplification at the front of the room, unlike a traditional PA system.

Note Microphone audio is separate from Computer audio, and usually fixed level.

Visualiser

Elmo P10 visualiser/document camera
Elmo P10 visualiser/ document camera

A document camera that can display and zoom in on papers, books, and other 3D objects. There is usually a separate source selection button to display on the room screen/s.

A desktop application called ImageMate[IM] allows Elmo images to be recorded in Panopto.

The newer Wolfvision visualisers can be selected as separate video recording device in Panopto.

Wolfvision VZ-3

Basic operations

Lift the Arm to turn ON.

Zoom control is on top of the Arm.

Warning

The method of recording the contents of this visualiser in Aston Replay is different to the other rooms. Expand the instructions, below, for more information.

Unlike the other visualisers in use in Aston University learning spaces, the Wolfvision acts in the same way as a webcam or another camera. This means we can record it directly in Panopto.

When you’re presenting, you’ll need to switch to the Panopto recorder to add the visualiser as a secondary source. To get back to the Panopto recorder, either

  • come out of your full screen presentation and click the Panopto icon on the taskbar
    or
  • Press Alt & Tab until the Panopto recorder is selected

Then, in the Panopto recorder, you’ll need to add the visualiser as a secondary capture source:

  1. Panopto Add another video sourceOn the left hand side of the Panopto recorder, under Secondary Capture Sources, click Add Another Video Source
  2. Select Wolfvision as secondary sourceClick the dropdown that appears, and select WolfVision Video Capture II
  3. WolfVision secondary sourceThis starts recording the camera in the visualiser.
  4. Remove WolfVision secondary sourceWhen you want to stop using the visualiser, remove it as a secondary source by going back to the Panopto recorder and clicking on the X next to it.

If you do not remove the visualiser as a secondary capture source

When you stop using the visualiser, any viewers of the recorded session will continue seeing the content of the visualiser.

If you begin presenting using Powerpoint again, your viewers will have to manually switch back to the Powerpoint source themselves.

When your students view this recording back, it will show the visualiser at this point, like so

Wolfvision in Panopto viewer

At the point in the recording when you clicked the X to remove the secondary source, it will switch back eg to PowerPoint or the screen capture.

You can repeat the above steps as many times as you need during a lecture.

Panopto Camera

Use the camera to include video in an Aston Replay recording.

The Panopto recorder will default to including video where a camera is present. If you don’t want this to be included in your session, you will need to switch the camera off. You may also borrow a mobile alternative.

NoVideo

  1. In the Panopto recorder, click the dropdown next to video
  2. Click None

See the Replay TLC site for more information on how to make a recording.

Sony PTZ camera

This room features a remote ceiling camera connected to the PC for lecture capture. It is controlled from the touch panel or a remote control.

The camera will shut down after a couple of hours.

To ensure this doesn’t happen when you make a recording, you need to perform the following steps at the start of your lecture:

If you see colour bars in the Panopto recorder

This means the camera is switched off. Turn the camera ON by pressing the POWER button [a]

If you don’t want to record the camera, you will need to deselect it in the Panopto recorder, otherwise your recorded session will contain the colour bars.

If you see the image from the camera

Press CAMERA SELECT 1 [b] – this will prevent the camera from powering off during your lecture.

New Sumpner Remote

Induction Loop

Generic Induction Loop

Induction LoopAn Induction loop or Infrared (IR) based hearing system.

Hearing aid users should set their hearing aid to “T” to use the loop. more…