Known Issues

Panopto Webcam issue still under investigation...

A collaborative teaching space with ten group work tables, eight seats at each, and AirMedia wireless presentation facilities.

Each group has their own local 46″ LCD screen with PC which may* also be displayed to the whole room with special software which is also required to mirror the main projection image back to the group PCs.

Please allow at least 2 minutes for group PCs to turn ON/OFF (no Shutdown) using the wall switch under each LCD where there are also sockets for laptop VGA or HDMI connection.

Front row lighting, and main lighting can be controlled from the touch panel or near the entrance door.

The following instructions are automatically generated, based on the list of equipment in the room

As such, we've kept them simple to account for any variations between rooms. For help on specifics, contact AV Support - details are at the bottom of the page.

If you're in one of the learning spaces, contact AV Support by pressing the AVSupp button on the phone

Control Panel

Button or touch controls for the audio/visual and projection equipment in the room.

Control systems are designed to be left powered up, please leave them powered up so they can be used to turn the equipment on/off.

getresourceSave power

Please switch off projectors, computers and lights when when not in use. Find out more about Aston University’s energy awareness on the website.

Did you know that the lamps are not only expensive, but contain hazardous Mercury?

AMX/Crestron touchscreen

MB653 TSW750 panel

Tap the touch screen to display/select buttons for the equipment.

To switch off, tap Off or Exit/Shutdown, and then confirm with Shutdown Now.

Newer lecture ‘Digital‘ theatres have audio ‘send’ and multiple projectors and lectern monitor selectable for each input source, and separate mic(red \ ) and speaker(white \ ) mutes.

Some also have sub-menu/s for additional facilities like Camera, Lighting and Blinds controls.

Computer

Tips

  • We recommend that the projector is switched on after you login to the PC.
  • Drag/copy presentation documents from your USB stick onto the desktop.
  • Any change/s and added files are auto-deleted on Restart.
  • Choose VLC Media Player for DVD playback with sound.

Aston Teaching PC

The standard pool room teaching PC contains Office Professional Plus 2013 including PowerPoint, Excel, and Word. Also included are the Panopto recorder, Skype, and a selection of web browsers, and shared drives depending on your login.

See the IT Services website for the full list of installed software. If your login or network fails .\teach username & teach password will allow you to present locally from USB drive, but without internet or network access.

The PC will shut down after an hour of inactivity

This will remove any changes you have made, any work you have open will be lost, and any files on the desktop will be deleted.

Bear this in mind if, for example, you are running an event and want to get the PC set up early or you are breaking for lunch.

The computer is set up to record to Aston Replay, and there are 1-4 spare USBs on the main PC monitor.

We recommend that the projector is switched on after you login to the PC. If you don’t need the computer to be displayed on the screen, you can use it without the projector on. Computer audio requires the projector to be ON, and all control panel, computer and application volumes to be up (not Muted).

Collaborative PCs

657buttons - Project room

These PCs are similar to the standard Aston pool-room image PCs but are dedicated to, or built-in to, group-work facilities.

They are used independently, or may be selected for display on the main, or all screens. The selection is via either the main control panel or Faronics Insight software (except MB657).

 

Please ask AV Support for a demonstration and access to keyboards & mice/trackpads.

Faronics Insight

Insight Logo

Faronics Insight gives the lecturer full control over the collaborative PCs in the room. Common uses include the lecturer showing their screen on the students’ PCs, or sharing one group’s screen with one, more, or all of the other groups.

  1. Faronics System Tray IconInsight loads when the computer powers up. Click the Insight Owl, located near the bottom right of the screen
  2. Faronics Load Class ListIn the toolbar, click Class List, then Load Class List.
    • You may need to make the window bigger to see the icon, or you can click the two arrows at the right hand side of the toolbar to show the items that couldn’t fit.
  3. Faronics Class ListClass lists are located on the X:\ drive, in the Common\Insight Class Lists folder. Browse to there and select the appropriate list for your room.

  1. Faronics Show ToolbarClick the screens (use Control + click to select multiple ones) you wish to broadcast to, and click Show, located at the left hand side of the toolbar
  2. Insight will minimise to the taskbar, the selected screens will show your screen.


Faronics Stop Showing Screen

Click the screens you want to stop seeing your screen. Click Show then Stop Showing Teacher’s Screen

Rather than press the power button on each PC, you can use Insight to shut them all down at once.

Faronics Shutdown Student

Select the screens you want to shut down. Click the  Administer menu, then Shutdown Student

MB512 and SW309 also have hardware mirroring of main screen without needing special software, accessed via the Control Panel. These PCs and the main PC in MB603 all have shutdown set to three hours instead.

Laptop (HDMI)

HDMI connector

A flying HDMI cable (including audio) is usually* connected to the lectern faceplate.

Note All recently refurbished rooms now support HDMI(digital), namely: G11(Byng Kendrick LT), Great HallMB220MB486,  MB518MB603MB653(Wright LT), MB657, MB708b, NW104b, NW805, NW807NX02, ABS Susan Cadbury LT, and VS110, VS112

Some laptops and tablets may require a special HDMI adapter.

*except G11, NW104b

Laptop (VGA)

VGA with integrated audio cable

A flying VGA cable (with integrated audio jack connection) is usually connected to the lectern faceplate.

The laptop audio jack can also be used for iPod playback when laptop is selected.

Note Some laptops and tablets require a special adapter from the laptop to the VGA connection.

Microphones

Perform a variety of tasks in the rooms, depending on the type of room and microphone.

They can be used to feed audio to the induction loop, make sure people at the back of the room can hear the speaker clearly (voice enhancement), or be recorded in Aston Replay.

Lectern mic

Lectern Mic

To switch on/off, push the button at the base of the flexible gooseneck.

Beyer lectern mic
Beyer lectern mic

The LED will be lit when the microphone is on, and the level is preset.

There is no switch or LED on the Beyer flat models.

Revolabs

Revolabs lapel mics

Rechargeable microphone/s which automatically unmute/mute when removed from/replaced in the charger. There are a maximum of two channels per room.

Please replace the microphones on the charger when they are not in use, and check the LED.

The LED on the microphone will turn RED to show they are charging, and GREEN when fully charged.

Voice Enhancement

Generic Voice Enhancement

Uses a clip on or handheld microphone to ensure equal distribution of the presenter’s voice across the whole space.

The presenter should not be aware of any amplification at the front of the room, unlike a traditional PA system.

Note Microphone audio is separate from Computer audio, and usually fixed level.

Visualiser

Elmo P10 visualiser/document camera
Elmo P10 visualiser/ document camera

A document camera that can display and zoom in on papers, books, and other 3D objects. There is usually a separate source selection button to display on the room screen/s.

A desktop application called ImageMate[IM] allows Elmo images to be recorded in Panopto.

The newer Wolfvision visualisers can be selected as separate video recording device in Panopto.

Wolfvision VZ-3

Basic operations

Lift the Arm to turn ON.

Zoom control is on top of the Arm.

Warning

The method of recording the contents of this visualiser in Aston Replay is different to the other rooms. Expand the instructions, below, for more information.

Unlike the other visualisers in use in Aston University learning spaces, the Wolfvision acts in the same way as a webcam or another camera. This means we can record it directly in Panopto.

When you’re presenting, you’ll need to switch to the Panopto recorder to add the visualiser as a secondary source. To get back to the Panopto recorder, either

  • come out of your full screen presentation and click the Panopto icon on the taskbar
    or
  • Press Alt & Tab until the Panopto recorder is selected

Then, in the Panopto recorder, you’ll need to add the visualiser as a secondary capture source:

  1. Panopto Add another video sourceOn the left hand side of the Panopto recorder, under Secondary Capture Sources, click Add Another Video Source
  2. Select Wolfvision as secondary sourceClick the dropdown that appears, and select WolfVision Video Capture II
  3. WolfVision secondary sourceThis starts recording the camera in the visualiser.
  4. Remove WolfVision secondary sourceWhen you want to stop using the visualiser, remove it as a secondary source by going back to the Panopto recorder and clicking on the X next to it.

If you do not remove the visualiser as a secondary capture source

When you stop using the visualiser, any viewers of the recorded session will continue seeing the content of the visualiser.

If you begin presenting using Powerpoint again, your viewers will have to manually switch back to the Powerpoint source themselves.

When your students view this recording back, it will show the visualiser at this point, like so

Wolfvision in Panopto viewer

At the point in the recording when you clicked the X to remove the secondary source, it will switch back eg to PowerPoint or the screen capture.

You can repeat the above steps as many times as you need during a lecture.

Interactive Screens

Crestron AM-100 Wireless Presentation

Crestron AirMedia

AirMedia(TM) Wirelessly present photos, PDF, and Microsoft Office presentations, documents and spreadsheets on the room display/s from your iOS/Android device* and/or your Windows/OS X laptops and the Main PC.

*NB. Use ‘open with’ option to select documents not already saved by the local app.

When AirMEDIA is selected, it displays the Room address and a unique [code] to present the content on the screen via WiFi. You can also have up to four devices concurrently displayed in each corner of the picture.

New LT’s that use AirMedia: G11, MB603, MB653, MB708b, SusanCadbury. You can book a version for any room with wifi (and a demonstration) from AV-Support provided there is enough notice to setup and configure it.

Induction Loop

Generic Induction Loop

Induction LoopAn Induction loop or Infrared (IR) based hearing system.

Hearing aid users should set their hearing aid to “T” to use the loop. more…

Whiteboard/Wall

WhiteWall

MB231rearwhitewall

These are designed to be used with ‘Dry Markers’ and cleaning pad/cloth – Please wipe clean for the next user.

There is usually a ‘raised lip’ between glossy marker wall and non-writable or screen area (G11 and MB603).

Most pool rooms have a white board/s, or writable surfaces on the room divider/s, and the porters(x4000) can usually provide a mobile board or flip-chart on request(pads/pens not provided).

Content cannot be recorded to Aston Replay, but you could use the Visualiser or interactive display instead.