The following instructions are automatically generated, based on the list of equipment in the room

As such, we've kept them simple to account for any variations between rooms. For help on specifics, contact AV Support.

If you're in one of the learning spaces, contact AV Support by pressing the AVSupp button on the phone or x4221.

ECD Helpdesk button for ventilation and IT Helpdesk for login queries

Control Panel

Procon buttons

procon buttons

We recommend that you login to the PC (or laptop) before turning the projector on.

To switch the projector on, press the On/Off button once, the projector will beep once. It will flash to indicate it is warming up, and will prevent you from selecting other buttons until the projector is ready.

At the end of your session, press the On/Off button to switch the projector off, with two beeps.
Data 1 and Data 2 buttons select the MainPC and Visualiser/Laptop connection respectively.



  • We recommend that the projector is switched on after you login to the PC.
  • Drag/copy presentation documents from your USB stick onto the desktop.
  • Any change/s and added files are auto-deleted on Restart.

Aston Teaching PC

All standard ‘pool room image’ teaching PCs are Windows10 with Office365 Professional Plus including PowerPoint, Excel, Word & Teams.

After login the PC automatically launches AstonApps Cloudpaging portal for all the latest pool room managed software. Panopto recorder, web browsers & important teaching software and links like Blackboard have ALL moved to AstonApps. Shared/network drives are dependent on your Aston login.

If your login or the network fails username .\teach & password T34chT34ch will allow you to present locally (e.g. USB drive), but without any network or internet access. Most rooms with Lenovo PCs installed will allow change to ‘Extended desktop’ for Powerpoint notes view [Windows+P].

The PC will shut down after 30 minutes of inactivity

This will remove any changes you have made, any work you have open will be lost, and any files on the desktop will be deleted. Unfinished Panopto uploads will also be suspended until Panopto is re-connected in that room.

Bear this in mind if, for example, you are running an event and want to get the PC set up early or you are breaking for lunch.

The PC is set up to record to Aston Replay and upload to Blackboard. There is option in Panopto Settings: Basic:Highlight mouse cursor…‘ to make the pointer more prominent for recordings, and please check the mic levels are OK before starting to RECORD.

There are usually 2-4 extra USB ports on the lectern PC monitor.

We recommend that the projector is switched ON after you login to the PC. If you don’t need the computer to be displayed on the screen, you can use it without the projector on in most rooms. However, computer audio requires the projector to be ON, and all three control panel, computer and application volumes should be up (and unmuted).

Laptop (VGA – via. visualiser)


To use your laptop, you will need to connect the flying VGA cable* from the visualiser, turn the Visualiser ON and then select the visualiser’s laptop connection. The separate laptop audio jack cable can be connected to the laptop headphone socket, and can also be used for iPod playback when laptop is selected.

Note *The visualiser must also be ON to display the laptop(/visualiser) connection in some rooms with laptop VGA socket on the lectern. Some laptops and tablets require a special adapter from the laptop to the VGA connection. NB. The visualiser must be ON to display the laptop(/visualiser) connection.


Perform a variety of tasks in the rooms, depending on the type of room and microphone.

They can be used to feed audio to the induction loop, make sure people at the back of the room can hear the speaker clearly (voice enhancement), or be recorded in Aston Replay. Always check the RECORD levels.

NB. some new rooms have a mic [Mute] button on the touch panel, otherwise the voice enhancement volume is fixed.

Samson UB1

Samson UB1 mic

These mics are primarily used for Aston Replay recordings (but is alternatively available to other applications, such as videoconferencing). The UB1 is an omni-directional boundary microphone, that uses a flat surface to enhance the sound pickup.

Aston Replay will default to recording from this mic over any other in the room. Make sure that the green light is on the mic, and always check the recording level in Panopto before you start recording.



IR Charger

Rechargeable Lapel and Handheld Infrared (IR) microphones with charger. There is a small volume control on the Lapel belt pack, but none on handheld. There are a maximum of two channels per room, only one lapel and only one handheld to prevent interference.

Note May also be noisy/not transmit if black transmit window is obscured, two of same mics, low battery or in direct sunlight.

Fully charged spares are kept by AV Support if you experience noise or interference.

Soundfield IR mics
Soundfield IR mics

Please turn off microphones and replace correctly on the charger when not in use.

The LEDs on the charger base will turn RED to show they are charging, and GREEN when fully charged.

Voice Enhancement

Generic Voice Enhancement

Uses a clip on or handheld microphone to ensure equal distribution of the presenter’s voice across the whole space, and freedom to interact with the audience while recording to Replay.

The presenter should not be aware of any amplification at the front of the room, unlike a traditional PA system.

Note Microphone audio is separate from Computer audio, and usually fixed level.


Elmo P10 visualiser/document camera
Elmo P10 visualiser/ document camera

A document camera that can display and zoom in on papers, books, and other 3D objects. There is usually a separate source selection button to display on the room screen/s.

A desktop application called ImageMate[IM] allows Elmo images to be recorded in Panopto.

The newer Wolfvision visualisers can be selected as separate video recording device in Panopto.

Elmo P10 (Orange button)

Power slide switch, USB, SD
Power slide switch, USB, SD

Slide switch to turn ON/(OFF), and adjust lamp for best image.

Zoom control(orange) and Camera/SDcard/LAPTOP selection buttons at the front (unless there is a separate Laptop selection button on the control panel).

P10 laptop select
P10 laptop select

  1. Elmo Visualiser App IconOpen the Image Mate software – find the icon on the desktop
  2. Visualiser Image Mate windowsClick the maximise button – this will show the camera full screen on the computer meaning the Panopto recorder can capture it.
  3. Elmo full screenWhen you’ve finished using the visualiser, you can exit the full screen view by clicking on the button in the top right of the screen.


NB. some laptop miniDisplayport(or HDMI) to VGA adapters work better than others with this Elmo model!

Induction Loop

Generic Induction Loop

Induction LoopAn Induction loop or Infrared (IR) based hearing system.

Hearing aid users should set their hearing aid to “T” to use the loop. more…