Summer 2017 digital refurb
Button or touch controls for the audio/visual and projection equipment in the room.
Control systems are designed to be left powered up, please leave them powered up so they can be used to turn the equipment on/off.
Please switch off projectors when when not in use or the repeater screens might not work. Find out more about Aston University’s energy awareness on the website.
Did you know that the lamps are not only expensive, but contain hazardous Mercury?
Crestron touch panel
Tap the touch screen to display/select buttons for the equipment.
To switch off, tap Off or Exit/Shutdown, and then confirm with Shutdown Now.
Newer lecture ‘Digital‘ theatres have audio ‘send’ and multiple projectors and lectern monitor selectable for each input source, and separate mic(red \ ) and speaker(white \ ) mutes.
Some also have sub-menu/s for additional facilities like Camera, Lighting and Blinds controls.
- We recommend that the projector is switched on after you login to the PC.
- Drag/copy presentation documents from your USB stick onto the desktop.
- Any change/s and added files are auto-deleted on Restart.
- Choose VLC Media Player for DVD playback with sound.
Aston Teaching PC
All ‘standard pool room image’ teaching PCs are now Windows10 with Office Professional 2016 including PowerPoint, Excel, and Word.
Digital Services has now moved to AstonApps Cloudpaging portal for all managed software.
Panopto recorder and a selection of web browsers/important teaching links are moving to AstonApps. Shared/network drives are dependant on your Aston login.
If your login or the network fails .\teach username & teach password will allow you to present locally (e.g. USB drive), but without any network or internet access. Most rooms with Lenovo PCs installed will allow change to ‘Extended desktop’ for Powerpoint notes view [Windows+P].
The PC will shut down after an hour of inactivity
This will remove any changes you have made, any work you have open will be lost, and any files on the desktop will be deleted. Unfinished Panopto uploads will also be suspended until Panopto is re-connected in that room.
Bear this in mind if, for example, you are running an event and want to get the PC set up early or you are breaking for lunch.
The computer is set up to record to Aston Replay and upload to Blackboard. There is option in Panopto Settings: Basic: ‘Highlight mouse cursor…‘ to make the pointer more prominent for recordings, and please check the mic levels are OK before starting to RECORD.
There are usually 2-4 extra spare USBs on the main PC monitor.
We recommend that the projector is switched ON after you login to the PC. If you don’t need the computer to be displayed on the screen, you can use it without the projector on. Computer audio requires the projector to be ON, and all control panel, computer and application volumes should be up (not muted).
Crestron/Kramer Wireless Presentation
Wireless presentation that uses our internal WiFi network to present photos, PDF, and Microsoft Office files etc. on the room display/s from your wireless devices.
- Crestron AirMEDIA: iOS/Android device and/or your Windows/OS X laptops.
- Kramer VIA: iOS/Android device and/or your Windows/OS X laptops
When AirMEDIA or VIA ConnectPro is selected, it displays the Room address and a unique [code] to present the content on the screen/s. You can have up to four WiFi devices concurrently displayed in each corner of the picture.
Note The iOS Panopto app cannot record ‘Presentations’ as well as present like the Mac/Windows versions can, the Android app does even less.
New rooms that use:
- AirMedia AM-100: G11, Gt.Hall, MB518(n/c!), MB603, MB653, MB708b, Adrian Cadbury, SusanCadbury, NW805, NW807.
- Kramer VIA Connect/VIA ConnectPro: ABS6.4/5, ABS2.10(L4), G45(Council Rm), MB304, MB504, SLT(MB651) and recent 2018/19 refurbs.
- Kramer VIA Campus: SW309, VSG03.
You can book a mobile AirMedia for most rooms with wifi (and a demonstration) from AV-Support provided there is enough notice to setup and to configure it.
A flying HDMI cable (including audio) is usually* connected to the lectern faceplate.
Note All post-2014 refurbished rooms now support HDMI(digital) inputs as well as VGA, namely:
G11(Byng Kendrick LT), Great Hall, MB220, MB253, MB304, MB415, 417, 419, MB486, MB504, MB518, MB603, MB651(Sumpner LT), MB653(Wright LT), MB708b, MB755-9, NW104b, NW109, NW805, NW807, NX02, Adrian Cadbury and Susan Cadbury LTs, SW309 and VSG03, VS110, VS112.
*except ‘non-pool’ meeting rooms.
A flying VGA cable (with integrated audio jack connection) is usually connected to the lectern faceplate.
The laptop audio jack can also be used for iPod playback when laptop is selected.
Note Post-2019 refurbs like MB554 will be HDMI ONLY (ie. no VGA)
Perform a variety of tasks in the rooms, depending on the type of room and microphone.
They can be used to feed audio to the induction loop, make sure people at the back of the room can hear the speaker clearly (voice enhancement), or be recorded in Aston Replay.
NB. some new rooms have a mic [Mute] button on the touch panel, otherwise the volume is fixed.
Rechargeable microphone/s which automatically unmute/mute when removed from/replaced correctly in the charger.
There are a maximum of two mics/channels per room, ~20m range, and freedom to interact with the audience while recording to Replay.
Please replace the microphones on the charger when they are not in use, and check the LED.
The LED on the microphone will turn RED to show they are charging, and GREEN when fully charged.
A document camera that can display and zoom in on papers, books, and other 3D objects. There is usually a separate source selection button to display on the room screen/s.
A desktop application called ImageMate[IM] allows Elmo images to be recorded in Panopto.
The newer Wolfvision visualisers can be selected as separate video recording device in Panopto.
Lift the Arm to turn ON.
Zoom control is on top of the Arm.
The method of recording the contents of this visualiser in Aston Replay is different to the other rooms. Expand the instructions, below, for more information.
Unlike the other visualisers in use in Aston University learning spaces, the Wolfvision acts in the same way as a webcam or another camera. This means we can record it directly in Panopto.
When you’re presenting, you’ll need to switch to the Panopto recorder to add the visualiser as a secondary source. To get back to the Panopto recorder, either
- come out of your full screen presentation and click the Panopto icon on the taskbar
- Press Alt & Tab until the Panopto recorder is selected
Then, in the Panopto recorder, you’ll need to add the visualiser as a secondary capture source:
- On the left hand side of the Panopto recorder, under Secondary Capture Sources, click Add Another Video Source
- Click the dropdown that appears, and select WolfVision Video Capture II
- This starts recording the camera in the visualiser.
- When you want to stop using the visualiser, remove it as a secondary source by going back to the Panopto recorder and clicking on the X next to it.
If you do not remove the visualiser as a secondary capture source
When you stop using the visualiser, any viewers of the recorded session will continue seeing the content of the visualiser.
If you begin presenting using Powerpoint again, your viewers will have to manually switch back to the Powerpoint source themselves.
When your students view this recording back, it will show the visualiser at this point, like so
At the point in the recording when you clicked the X to remove the secondary source, it will switch back eg to PowerPoint or the screen capture.
You can repeat the above steps as many times as you need during a lecture.
Epson Interactive Projector
Epson EB-585/595/695 Wi wireless interactive projectors use pens to draw or annotate on the screen.
- Dual pen support(Model 585) — allows two pens/users to annotate simultaneously anywhere on the surface on which the image is projected
- Touch-based interactivity(Model 595) — enables as many as six students to touch, draw, select and interact using intuitive and familiar gestures – MB220, MB502a, MB653(WrightLT), NW805/7 and some meeting rooms.
- (Model 695) – allows upto 10 fingers or pen inputs.